HeyDentaWhat does an AI dental receptionist cost?
An AI dental receptionist costs a fraction of hiring front-desk staff — typically a low monthly subscription, versus a full salary — while covering every hour of every day. The more useful question is what it saves, and that usually comes down to how many missed bookings it catches.
Below is a clear-eyed look at the numbers: what these tools are priced at, how that compares to hiring, and a simple way to work out the break-even point for your own clinic. Where we use example figures, we label them as examples — plug in your own to make it real.
Plug in your real numbers — it updates as you type. Nothing is sent anywhere.
Estimate only — you control the inputs. "Hours saved" assumes about 4 minutes of front-desk time per message HeyDenta handles. Your real numbers will vary; this is the order of magnitude, not a quote.
Want the deeper diagnostic? The Revenue Leak Calculator breaks down no-shows and missed after-hours inquiries into one monthly figure — free, no signup.
The thing that actually costs you money
Before the price tag, the bigger number is the one you don't see on an invoice: the patient who messaged after hours and never got a reply. Dental enquiries are high-intent — a person asking about a cleaning or a painful tooth is usually ready to book. When the front desk is closed or busy, that message waits, and a waiting patient is a patient shopping around.
That's the cost an AI receptionist is really competing against. So the right comparison isn't "subscription vs. nothing" — it's "subscription vs. the bookings you're quietly losing every week."
AI receptionist vs hiring front-desk staff
Here's the side-by-side. The salary figure is an illustrative Metro Manila example — replace it with your real cost:
| Extra front-desk hire | AI dental receptionist | |
|---|---|---|
| Monthly cost | A full salary (e.g. ₱18,000–25,000, example only) | From ₱4,990 |
| Hours covered | Working hours only | 24/7, incl. nights & weekends |
| Reply speed | When they're free | About 30 seconds |
| Sick days / leave | Yes | None |
| Sends every reminder | If they remember | Automatically, every time |
| Keeps records & payments | Manual | Built in |
Illustrative comparison. Actual salaries, benefits and your real message volume will vary — the point is the order of magnitude, not a precise quote.
A simple break-even, in one line
You don't need a spreadsheet. Ask one question:
Is one recovered booking worth more than the monthly fee? For most clinics, the answer is obviously yes — a single new patient or a saved no-show is often worth more than ₱4,990. So the system pays for itself the first time it catches a message your front desk would have missed. Everything after that is upside.
Put another way: if HeyDenta recovers one appointment a month, it has likely already paid for itself. If it recovers several — across after-hours enquiries, faster replies and fewer no-shows — the return compounds quickly.
HeyDenta pricing
Simple monthly plans. Every plan starts with a 14-day free trial, no card required, and is month-to-month with no lock-in.
Outside the Philippines, the equivalent tiers are $149 / $249 / from $499 per month. Founding clinics that join early lock a reduced rate for life. See live details and start a trial on the pricing section.
The costs it quietly removes
- After-hours coverage without paying for a night shift.
- No-show losses, via automatic confirmations and reminders.
- Overflow at the desk — messages get answered even when staff are with patients.
- Lost history — conversations, records and payments stay in one place instead of a personal Messenger inbox.
Common questions
How much does an AI dental receptionist cost?
HeyDenta starts at ₱4,990/month for a solo dentist in the Philippines and $149/month internationally, with a clinic plan for 2–3 dentists at ₱6,990 ($249) and multi-branch from ₱14,900 (from $499). Every plan includes a 14-day free trial with no card required.
Is it cheaper than hiring front-desk staff?
Yes. A full-time receptionist is a full monthly salary plus benefits and covers only working hours. An AI dental receptionist is a fraction of that cost and answers patients 24/7, including nights and weekends when most after-hours enquiries arrive.
How many bookings does it take to pay for itself?
Often just one or two recovered appointments a month. If a single saved booking is worth more than the monthly fee, the system pays for itself the moment it catches a message your front desk would have missed.
Are there setup or hidden fees?
HeyDenta is a simple monthly subscription with a 14-day free trial and no card required to start. It's month-to-month with no lock-in contract, and you can cancel and export your data any time.
Related guides: What is an AI dental receptionist? · Is it compliant with the PH Data Privacy Act? · AI receptionist vs hiring a front desk
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